Fuel Operations
Manage the full fuel-farm supply chain — from supplier deliveries into commingled tanks, through truck loads and aircraft dispenses, to end-of-day reconciliation and automated billing rollup — with a live ledger that tracks every litre by supplier, at every moment.
Transform manual docket books and spreadsheet balance tracking into a single, auditable system that follows fuel across every step of the supply chain — from the tanker driver's Bill of Lading to the airline's monthly invoice.
Key features
Live per-supplier balance tracking across commingled tanks and fuel trucks, updated with every movement
Carnet-stamped PDF fuel release dockets generated at dispense, with captain or first officer sign-off recorded in the system
Guided truck-load workflow with grade-lock validation — grade mismatches are blocked before the truck leaves the apron
End-of-day reconciliation that compares computed balances against dip readings, flags variances, and locks sign-offs for audit
Effective-dated rate book with supplier, customer, and grade-specific pricing that honours mid-period rate changes automatically
Daily-sales rollup that posts fuel lines directly to airline lease invoices — idempotent, so re-running never double-bills
Benefits
Replace the paper docket trail and end-of-day spreadsheet chase with a single system that accounts for every litre in real time. Fuelers log deliveries, truck loads, and dispenses from any device — the supplier balance ledger updates instantly, giving supervisors a live view of what is in every tank and truck without a phone call.
Reconciliation becomes a guided workflow rather than a manual cross-check. Variances are flagged with links to the suspect movements, and signed-off reconciliations are immutable for audit. Finance teams set rates once and let the daily-sales rollup post fuel charges directly to lease invoices, eliminating re-keying errors and cutting invoice turnaround time significantly.
Integrations
Fuel Ops connects directly to the Revenue and Lease modules — once a daily-sales rollup is posted, fuel charges appear as draft lines on the airline's invoice without any re-keying. The supplier balance ledger and full movement audit trail are available for export at any time, formatted for external accounting or regulatory submissions.
Role-based permissions keep operational, infrastructure, and finance responsibilities clearly separated — fuelers log the daily flow, config admins maintain tanks and suppliers, and finance manages the rate book and triggers billing rollups independently.
See Fuel Operations running on your airport's data
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