Purchase Orders

Manage every parts purchase from order to receipt, with complete visibility into inbound inventory.

Aerosimple's Purchase Orders module streamlines the procurement of parts and supplies by connecting vendor orders directly with inventory management. Create and submit purchase orders, track expected deliveries, monitor outstanding quantities, and automatically update stock as items are received—all from one centralized workflow.

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Replace manual purchase tracking and disconnected inventory records with a structured procurement workflow. Create orders from scratch or generate restock orders based on inventory requirements, track every order through its lifecycle, and maintain a complete record of what was ordered, received, and cancelled.

Key Features

• Centralized purchase order management for parts and supplies

• Complete PO lifecycle from Draft through Submitted, Partially Received, Received, or Cancelled

• Vendor management and vendor contact information

• Purchase orders with parts, quantities, unit costs, stockrooms, and delivery dates

• Automatic unit-cost defaults from the parts catalogue with editable quoted pricing

• Restock purchase orders generated from inventory reorder requirements and demand forecasts

• Expected delivery tracking with overdue PO identification

• Partial and full receiving against individual PO line items

• Automatic inventory updates when ordered parts are received

• Stock movement records linked to received inventory

• Purchase order search and filtering by vendor, part, status, and PO details

• KPI dashboard for open orders, inbound inventory value, overdue orders, and recent receipts

• Printable purchase orders with airport and vendor details

• Direct email delivery of purchase orders to vendors

• Complete purchase order history for procurement and financial review

• Role-based access for authorized managers and finance users

Benefits

Improve procurement visibility by giving maintenance and finance teams a clear view of what has been ordered, what is still outstanding, and what has already been received. Delivery dates, outstanding quantities, and overdue orders are surfaced automatically so teams can act before inventory shortages affect operations.

Keep inventory records accurate by connecting purchasing directly to stock management. When parts are received, quantities are automatically added to the designated stockroom and the corresponding stock movement is recorded, eliminating the need for duplicate data entry.

Reduce stockouts and improve purchasing efficiency by using inventory reorder points and demand forecasts to initiate restock orders. Standardized purchase workflows also help ensure that vendors, quantities, costs, and delivery destinations are consistently documented.

Maintain a complete, auditable procurement history from the initial order through final receipt. Procurement and finance teams can quickly review purchase values, vendor activity, delivery performance, and outstanding orders while maintaining clear accountability for every transaction.

Integrations

Purchase Orders integrates directly with Aerosimple's Asset Management and Inventory capabilities, creating a connected flow between parts demand, procurement, receiving, and stock levels. Inventory reorder points and demand forecasts can generate draft purchase orders, while received items automatically update stock in the designated stockroom.

The module also connects with Work Orders and Maintenance workflows by ensuring required parts can be procured and replenished as part of ongoing maintenance operations. Purchase and receiving data can be used alongside financial and reporting capabilities for broader procurement and inventory analysis.