Safety Policy

Aerosimple's Safety Policy module provides a centralized way to create, publish, and maintain the airport's official safety policy. It replaces disconnected documents, email notifications, and manual acknowledgement tracking with a controlled digital workflow that maintains the current policy, historical versions, and a clear record of staff acknowledgement.

Why it matters

A safety policy needs to be more than a document sitting in a shared folder. Airport leadership must be able to demonstrate that the current policy has been formally approved, communicated to staff, and acknowledged by the relevant workforce.

Safety Policy provides a structured process for publishing the latest policy, notifying staff, tracking acknowledgement, and retaining previous versions. This gives safety teams clear visibility into policy adoption and reliable evidence for audits and compliance reviews.

Key features

• Centralized management of the airport's official safety policy

• Draft and publish workflow for controlled policy updates

• Version-controlled policy history with previous versions retained

• Leadership sign-off with signer, role, and approval date

• Support for written policy content and uploaded documents

• Automatic staff notifications when a new policy is published

• One-click staff acknowledgement tied to the specific policy version

• Persistent reminders for staff with outstanding acknowledgements

• Live acknowledgement dashboard showing overall coverage

• Search and filtering by staff member or role

• Individual or bulk reminders for outstanding acknowledgements

• Published policies locked to preserve the integrity of acknowledged records

• Automatic retirement of previous policies when a new version is published

Benefits

Create a single source of truth for the airport's safety policy and eliminate uncertainty around which version is currently applicable. Controlled publishing and version history ensure that staff and auditors can distinguish the current policy from previous versions.

Improve accountability by giving safety teams real-time visibility into who has acknowledged the latest policy and who still requires a reminder. Automated notifications and targeted reminders reduce the administrative effort required to manage policy adoption.

Maintain a reliable audit trail of policy approvals, publication dates, historical versions, and staff acknowledgements. This provides documented evidence that safety policies have been communicated and acknowledged across the organization.

Integrations

Safety Policy works alongside the Aerosimple Safety Management System to support broader safety governance and communication workflows.

The module can also connect with the Safety Portal, allowing staff to access the current safety policy alongside safety bulletins, reporting tools, and other safety resources from a centralized safety destination.