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How Software Can Solve Common Lease Management Challenges for Airports

Despite typically being located far from city business districts, airfield space proves lucrative leasing opportunities for many public and private organizations. That's because airfield land and buildings can attract business travelers and provide access to facilities in nearby airport terminals. Leasing opportunities benefit airport managers too. Many airports have a surplus of land available for lease that can generate revenue.

Lease management, however, can be a complicated prospect for airport staff. Here are some of the most common lease management tasks for airports and how software can streamline many of these jobs.

Managing Tenant Information

Depending on the size of the airfield, airport managers might have hundreds of tenants who lease land and buildings like aircraft hangers.

Managing all this tenant information is no small feat and requires lots of administrative paperwork that can take hours to complete every week. For example, airport managers might need to check lease agreements or update a tenant's contact information.

Using the latest software can provide a solution. A central database that contains all tenant information can improve communication between managers and tenants and improve airfield operations. This tenant information might include addresses, email addresses, and the latest lease information. Without access to a single data source, managers will waste time and money on administrative tasks. There might be delays when renewing leases or contacting tenants if there is a problem with their airfield building.

Making Emergency Repairs

Airfield buildings typically consist of aircraft hangers, helicopter hangers, cargo sorting facilities, equipment storage facilities, and other maintenance buildings. Airport developers built these buildings when they constructed the nearby airport terminal, meaning some of these buildings are old and require ongoing maintenance and repairs.

Airport managers need to streamline maintenance for airfield buildings to make quick repairs and provide tenants with a safe environment to conduct their operations. Otherwise, slow response times can annoy tenants and cause them to lease buildings at other airports when their contracts are over.

Maintaining a Waiting List of Potential Tenants

Airports have a limited number of airfield buildings to lease to public and private organizations. At some airports, potential tenants may have to wait months or even years before a leasing opportunity comes available. In these scenarios, airport managers should maintain a waiting list to ensure airfield buildings don't stay empty in-between leases.

The FAA recommends airport managers "minimize the length of time" potential tenants must wait for hangar space on a waiting list. Using the latest software can help these managers update waiting lists and improve communication with tenants looking for leasing opportunities.

The Benefits of Software for Airfield Lease Management

Airport managers can invest in software that handles every aspect of airfield lease management. Here are some of the benefits of lease management software:

  • Keep tenant information in one centralized location, including contact details, essential documents, lease information, and previous inspection paperwork. Airport managers will no longer have to rely on several programs and find all tenant information in one single data source.
  • With one single data source, managers can receive instant updates about expiring leases, missed payments, outdated insurance policies, and other critical leasing information. As a result, managers can improve airfield leasing operations and generate more revenue.
  • Tenants can submit work orders and repair requests through a digital platform rather than phoning or emailing airport staff. By doing this, tenants can communicate with airport managers more effectively and get faster response times.
  • Tenants can rate the customer service they receive from managers through a custom feedback feature. This feature helps managers improve the service they provide to tenants and encourages future lease renewals.

Aerosimple provides a Part 139-approved airport operations solution for airports wanting to optimize lease management. It comes with all the features listed above, allowing managers and staff to execute day-to-day tasks related to their airport's lease portfolio.

Aerosimple boasts easy mapping tools that let users find locations like aircraft hangers quickly and provides a bird's-eye view of airport land space. An integrated mapping feature helps airport employees label and draw airfield land and buildings on a digital map. Aerosimple also lets managers categorize tenants by category and access files anywhere in the world through secure cloud data storage.

Final Word

Airfield buildings like aircraft hangers provide airport managers with unlimited revenue opportunities. However, managers need a software solution that makes it easier to handle tenant data, respond to emergency repair requests, and process waiting lists.

Aerosimple Also Offers Data Migration Services

If you already manage leases through an existing system, Aerosimple can help you migrate your data to its new platform. It's one of the only lease management solutions that offer data migration services. Now you push critical information seamlessly from one location to another without data loss or lots of downtime.

Sign up now for a FREE 60-day trial

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